Public Notice PUBLISHED IN THE CLAREMORE DAILY PROGRESS, CLAREMORE, OKLAHOMA, JANUARY 15, 2016. NOTICE OF REGULAR MEETING BOARD OF COUNTY COMMISSIONERS FOR ROGERS COUNTY, OKLAHOMA PLACE: Rogers County Courthouse, Commissioners' Meeting Room, 200 South Lynn Riggs Boulevard, Claremore, OK DATE & TIME: Monday, January 4, 2016 at 9:00 O'clock A.M. MINUTES ***CONSIDERATION, DISCUSSION, AND POSSIBLE ACTION TO BE TAKEN ON THE FOLLOWING LISTED ITEMS ON THE AGENDA: ITEM 1: CALL TO ORDER: DeLozier called the meeting to order at 9:00 AM. ITEM 2: ROLL CALL TO ESTABLISH QUORUM: Determine that Notice of Meeting and Agenda were properly posted in accordance with the Oklahoma Open Meeting Act. Chairman Dan DeLozier and Commissioner Ron Burrows were present and quorum established and determined that Notice of Meeting and Agenda were properly posted in accordance with the Oklahoma Open Meeting Act. ITEM 3: PLEDGE OF ALLEGIANCE: Burrows led the flag salute and pledge of allegiance to the American Flag. ITEM 4: INVOCATION: County Clerk Robin Anderson led a prayer. ITEMS: APPROVED/DISAPPROVE MINUTES: December 21, 2015 Regular Meeting -DeLozier made a motion to approve and Burrows seconded. Roll Call: DeLozier -aye, Burrows -aye. Motion carried. ITEM 6: NEW BUSINESS: 1. Consideration and possible action with respect to any other matters not known about or which could not have been reasonably foreseen prior to posting of the agenda -None presented. ITEM 7: ANNOUNCEMENTS: DeLozier wished everybody a Happy New Year. Assistant District Attorney Ben Lepak asked if there were minutes to approve from December 28, 2015. Ms. Anderson stated she put the wrong date on the agenda and the minutes could be approved the following week. ITEM 8: UNFINISHED BUSINESS: 1. Possibly award the following bids: G. Bid #676 -Tractor with Boom Mower (D3) ***NOTE***This item was tabled from December 14, 2015, December 21, 2015, and December 28, 2015 -Burrows made a motion to table one week and DeLozier seconded. Roll Call: DeLozier -aye, Burrows -aye. Motion carried. 2. Possibly award Bid #677 -Generator with Installation (Health Dept.) -Health Department representative Mary Garvey stated they recommended the low bid of Imajenus who bid $58,597.01. DeLozier made a motion to award to Imajenus and Burrows seconded. Roll Call: DeLozier -aye, Burrows -aye. Motion carried. ***NOTE*** At this time, DeLozier moved to Item 9. 3. Discussion and possible action to enter Executive Session pursuant to Okla. Stat. Ann. tit. 25, § 307(C)(10) for the purpose of conferring on matters pertaining to economic development, including the financing or creation of a proposal to entice a business to locate within Rogers County, the public disclosure of the matter discussed would interfere with the development of products or services and public disclosure would violate the confidentiality of the business: to-wit conferring with Rickey Hayes-Retail Attractions LLC, regarding an update on economic development efforts and efforts to entice businesses to Rogers County-Lepak stated it was his recommendation to enter executive session. Burrows made a motion to enter executive session and DeLozier seconded. Roll Call: DeLozier -aye, Burrows -aye. Motion carried at 9:25 AM. 4. Motion and vote to Adjourn Executive Session and enter Regular Session -DeLozier made a motion to adjourn executive session and enter regular session and Burrows seconded. Roll Call: DeLozier -aye, Burrows -aye. Motion carried at 10:05 AM. 5. Discussion and possible action regarding Executive Session item: to-wit conferring with Rickey Hayes-Retail Attractions LLC, regarding an update on economic development efforts and efforts to entice businesses to Rogers County -DeLozier made a motion to take no action and Burrows seconded. Roll Call: DeLozier -aye, Burrows -aye. Motion carried. ***NOTE***ltems 8:2-5 were tabled from December 28, 2015 ITEM 9: ZONING: None presented. ITEM 10: PLATS: None presented. ITEM 11: ROADS & BRIDGES: None presented. ITEM 12: CASH FUND ESTIMATE OF NEEDS & REQUEST FOR APPROPRIATIONS: None presented. ITEM 13: TRANSFER OF FUNDS: None presented. ITEM 14: UTILITY PERMITS: None presented. ITEM 15: CLAIMS: 1. Salaries -None presented. 2. Attendant Care -None presented. ITEM 16: BLANKET PURCHASE ORDERS: 1. Material, Supplies, Parts, Groceries & Prescriptions o Assessor to District 3, $500.00 o Jail to Murphy Sanitary Supply, $1300.00 o District 2 to O'Reilly's Auto Parts, $1000.00 o District 2 to Oklahoma Turnpike Authority, $150.00 o District 2 to Tri Star Roll Off, $3840.00 o District 1 to District 3, $500.00 o District 1 to R&S Auto Parts -Chelsea, $750.00 o District 1 to R&S Auto Parts -Claremore, $500.00 o District 1 to O'Reilly's Auto Parts, $1000.00 o District 1 to Rogers County Jail, $1500.00 o District 1 to Walker's Hardware & Lumber, $100.00 o District 3 to Tri Star Roll Off, $2560.00 o District 3 to Rogers County Jail, $2250.00 o District 3 to R&S Auto Parts, $1000.00 o District 3 to Anchor Stone, $3250.00 o District 3 to Anchor Stone, $3000.00 DeLozier made a motion to approve and Burrows seconded. Roll Call: DeLozier -aye, Burrows -aye. Motion carried. 2. Orders Exceeding Amount of Issuance -None presented. ITEM 17: GRANTS: 1. Discussion and possible action regarding Resolution # 2016-116 for authorizing application for Rural Economic Action Plan Grant from the Indian Nations Council of Governments (INCOG) on behalf of the Town of Verdigris -Burrows made a motion to approve and DeLozier seconded. Roll Call: DeLozier -aye, Burrows -aye. Motion carried. 2. Discussion and possible action regarding Resolution # 2016-117 for authorizing application for Rural Economic Action Plan Grant from the Indian Nations Council of Governments (INCOG) on behalf of Inola and Rogers County -Burrows stated this would help offset the cost of replacing a bridge in Inola and made a motion to approve. DeLozier seconded. Roll Call: DeLozier -aye, Burrows -aye. Motion carried. ITEM 18: AGENDA ITEMS: 1. Discussion and possible action regarding the Community Care Medicare Advantage Senior Health Plan continuing for 2016 -Burrows made a motion to table one week and DeLozier seconded. Roll Call: DeLozier -aye, Burrows -aye. Motion carried. 2. Discussion and possible action regarding the OPEH&W Health Plan -Burrows made a motion to table one week and DeLozier seconded. Roll Call: DeLozier -aye, Burrows -aye. Motion carried. 3. Discussion and possible action regarding the appointment or reappointment of representatives to the Grand Gateway Board of Directors for 2016 -DeLozier made a motion to keep himself and Burrows as representatives and Burrows seconded. Roll Call: DeLozier -aye, Burrows aye. Motion carried. 4. Discussion and possible action regarding the Cooperative Extension Agreement between the Oklahoma State University acting for and on behalf of its Cooperative Extension Service and the United States Department of Agriculture and the Board of County Commissioners of Rogers County for the period July 1, 2015 through June 30, 2016 -Donna Patterson of the OSU Extension stated this was a standard contract and it was required by state statute for counties to have an extension. DeLozier made a motion to approve and Burrows seconded. Roll Call: DeLozier -aye, Burrows -aye. Motion carried. DeLozier made a motion to recess until 9:20 AM and Burrows seconded. Roll Call: DeLozier -aye, Burrows -aye. Motion carried at 9: 10AM. DeLozier called the meeting to order at 9:24 AM with Burrows present and quorum established. DeLozier moved back to Item 8-3. ITEM 19: ACKNOWLEDGEMENT RECEIPT OF THE FOLLOWING ITEMS: None presented. ITEM 20: PUBLIC COMMENTS AND RESPONSES FROM BOARD MEMBERS: Limited to specific items on the Agenda that are listed and discussed at this meeting and limited in duration at the discretion of the Chairman -None presented. ITEM 21: PAYMENT OF PURCHASE ORDERS FROM ALL DEPARTMENTS: (Materials, Supplies, Parts, Groceries & Prescriptions) DeLozier made a motion to approve and Burrows seconded. Roll Call: DeLozier -aye, Burrows -aye. Motion carried. ITEM 22: RECESS OR ADJOURNMENT: DeLozier made a motion to adjourn and Burrows seconded. Roll Call: DeLozier -aye, Burrows -aye. Motion carried at 10:07. BOARD OF COUNTY COMMISSIONERS ROGERS COUNTY, OKLAHOMA s/ Dan Delozier Chairman Dan Delozier s/ Ron Burrows Commissioner Ron Burrows (Seal) By: s/ Robin Anderson Robin Anderson, Rogers County Clerk Notice of said meeting was filed in the Office of the County Clerk on Wednesday, December 30,2015, at 5:31 p.m. and posted in the public display case near the front door entrance to the courthouse and on the county website.
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